Getting the most out of Reapit’s Lettings offer

business people jumping celebrating success cartoon illustration
April 24th, 2019

Successful estate agencies understand that every position within the company has a vital and unique role to play in the success of the business. Therefore, it is essential that everyone in the agency is familiar and proficient with the tools at their disposal to achieve their necessary goals, which is why Reapit has put together a list of top tips for lettings agents to help them get the most out of the Reapit’s Lettings offer. Because with in-depth knowledge, comes amplified success!

Lettings Manager/Branch Manager 

Tip 1

Use the Lettings Daily Report to drive results by measuring performance and setting realistic goals. Understand the market in which you are working and analyse the latest trends.

Tip 2

Use the Lettings Daily Report to create informative and inspiring morning meetings – set the focus for the day and keep your negotiators motivated.

Lettings Negotiator

Tip 1

Make use of the Power Organiser to manage your to-do-list. RPS is intuitive but there is no substitute for data accuracy. Use next call date and follow ups to really maximise the potential of staying on top of your apps.

Tip 2

The Reapit diary synchronises with Outlook to organise your week. Use it! Create appointments in RPS for meetings, viewings, appraisals and track them in your organiser. You will be reminded where you need to be and when.

Renewals Negotiator

Tip 1

Get a step ahead and get that communication out early. Make use of bulk automation to manage the early stages of any renewal negotiation. Use the functionality to send correspondence out to Landlords and Tenants collectively to begin the process.

Tip 2

Use Power Reports to track the progress of your renewals. You’ll know what stage each and every negotiation is at on your organiser and know who to chase and what actions to take.

Lettings Valuer

Tip 1

Use the Data Accuracy report to establish whether your negotiators are qualifying your applicants effectively, a fantastic training and monitoring tool.

Tip 2

Use the extensive array of reporting at your fingertips to establish nearby comparables, produce brochures and lettings documentation, issue terms of business or track new instructions, establish your pipeline and nurture new leads, check viewing feedback or run market analysis. All of this is possible through our Power Reporting suite.

Lettings Administrator

Tip 1

Use our new Keys functionality to track and report on the location of all sets of tagged keys in your inventory. Know who and when keys were allocated out and when they were returned and produce a full log report of their movements. A set of keys will never get lost again!

Tip 2

Use e-sign to make the documentation signing process much more efficient. Electronic signatures enable tenants and landlords to sign critical lettings documentation away from the office, via any mobile device, making the process quicker and more efficient for all parties. No more delays in waiting for that Tenancy Agreement to be faxed back!

Property Manager

Tip 1

Use works order effectively to ensure you stay on top of your supplier chain. Use the chase functionality to remind yourself to follow up on jobs, chase invoices and ultimately sure your relationship with contractors is maintained.

Tip 2

Stay highly organised and compliant with the dedicated Property Management organiser panel. Have a complete overview of your portfolio at your finger tips and ensure each and every property under your care has valid certification.

Client Accountant

Tip 1

RPS automatically matches by tenancy, property and tenant name plus invoice amount saving considerable time in processing receipts, leaving you to focus on other areas – like ensuring RPS recognises and learns from actions taken – saving further time and manual processing. No more asking the tenant to change standing payments!

Tip 2

Direct Debit functionality exists within RPS (at no extra cost) automating the collection of rent. Payments received by Direct Debit auto-match and allocate saving further time. This is highly efficient method of rent collection and has a knock-on effect on credit control and proven impact on client retention.


James Pendleton saved more than 30+ hours per week by switching to RPS

Would you like to see how?