Build a prospect database and manage tenancy progression with ease and efficiency


Award winning letting agency software

The Reapit Agency Cloud Lettings CRM is the platform of choice for estate agents looking to create efficiencies and spend more time prospecting, all while driving significant growth across their property and tenant pipelines. Deliver a personalised lettings journey for every client that you can track effortlessly with rental property software geared towards energising lettings and tenancy progression.

Letting Agency Software Screen

Keep your landlords and tenants coming back for more with the Reapit Agency Cloud Lettings CRM

Build new opportunities and focus on winning lettings instructions

Spend more time prospecting and building your property and tenant pipelines with automated uploading of available properties to your website and Portal Feeds, integrated applicant internet registrations sent directly to your teams’ action list and streamlined task plans for employees to follow up on daily. Automated marketing tools and templates reduce manual workloads and provide a boost to employee productivity through significant time savings that can go straight back into prospecting and pipeline development.

Power Organiser – your virtual desktop for staying connected and informed of your lettings business

Providing a full overview of all lettings activities on one screen, the Power Organiser allows you to create and configure your own virtual desktop for lettings based on departments, users and roles.

The virtual desktop’s personalised dashboards make it simple to track Tenancy Progression, Property Management, News Feeds, Appointments, Messages and Tasks. Easily assign alert reminders and tasks with quick links and message panels for calls and emails for every role in the business.

Business Management from your virtual desktop – real-time insights for smarter decision making and highlighting key areas of focus

Configure and customise your dashboards to provide real-time updates for key areas of focus, from Tenancy Progression, Compliance and Available Properties to New Instructions and Internet Registrations.

Universal Search – effortlessly find all your connected client and property records at once

Use a single search field to look for various record categories (tenancies, properties and contacts) across all offices. Advanced options are available for a more detailed search, such as to find archived records or to focus on specific data groups.

Deliver a personalised and compliant lettings journey for every client

Deliver value to clients with a personalised journey curated through an integrated view of data and across landlords, tenants and properties. The Lettings CRM platform uses a cloud database to seamlessly connect your entire business, making it easy to find client and property records and review actions taken and actions due. Your virtual desktop makes it easy to track and stay on top of every aspect of the client journey from market appraisal to pre-tenancy checks across offices, departments and companies.

Record Management – integrated data for landlords, applicants and properties

Activity feeds provide real-time information on your landlords and applicants. Journal and Diary Entries deliver insights and history details to help you personalise the client journey. Move quickly into Tenancy Progression by promptly scheduling and providing applicant feedback, and managing applicant and property offers.

Applicant Record

Manage and access all your applicant data in one easily searchable place, from marketing consent for GDPR compliance to applicant requirements and viewings. Quickly and easily match applicants to the most relevant properties from your portfolio.

Property Record

Manage and access all your property data in one easily searchable place, from key property  attributes, rent and management fee details to marketing and tenancy status. Quickly and easily match and send properties to applicants that fit the criteria within your database.

Landlord Record

Manage and access all your landlord data in one easily searchable place, from ID Checks and tasks to landlord properties and joint landlords. Improve your landlords’ client experience by having all relevant documentation and information at your fingertips.

Energise your lettings and tenancy progression

Close deals faster using rental property software that accelerates lettings and tenancy progression with client engagement at the right time and in the right channel. Capture tenancy progression milestones to improve conversion rates and never miss an opportunity again with tools that help you track, report and simplify processes throughout the entire tenancy progression, from arranging tenancies to pre-tenancy checks. Take your productivity to the next level through technology partner integrations that speed up tenancy progression and management.

Tenancy Progression tracking – monitor critical milestones with full visibility

Get clear and concise tenancy status, pre-tenancy checks and activities throughout the whole tenancy journey. A transparent and easy-to-use approach to track all stages on one screen from arranging a tenancy to the tenant move in.

Pre-Tenancy Progression

Take complete control over the entire Tenancy Progression process with structured tenancy details and configurable pre-tenancy checklist workflows. Automated population of clauses into tenancy agreements reduce manual data input and errors.

Power Reports – be on top of what matters to you and your business

Build reports on all your data across your business and configure them based on criteria and attributes that matter to your targets and KPIs. You can save reports, quickly access them in your Power Organiser and easily share them with other team members.

Lettings Daily Report – full visibility of  your lettings and tenancy progression

Prioritise your daily Tenancy Progression activities and focus only on those that require urgent attention. Review the latest performance on Tenancy Progression KPIs and drill down into details if needed.

Pipeline Management – direct insights into your business performance and achievements

Get insights based on your real-time data to see how your instructions and agency fees perform against targets and KPIs e.g. percentage of instructions that are managed properties. Know instantly your pipeline performance, understand where the gaps and the areas to focus your attention and effort. Identify areas for further business development by analysing how many opportunities your business missed in correlation with the amount of fees lost.

Referrals Management – seamless referrals and faster revenue generation for a better client experience

Send out communications to preferred additional branches and companies with all relevant details automatically generated.

Get in touch today for a quick demo or a commitment-free consultation with a product expert

The Lettings Daily Report in the Agency Cloud Lettings CRM has streamlined our reporting process and saved a great deal of time in sourcing the information we need to assess on a weekly basis. We used to request our lettings KPIs from each manager and this would take them around 30 minutes each to collect across multiple teams. However, now we can just run this report leaving them to focus on making more deals. It also has helped to strike a little friendly competition as now each office doesn’t want to come last. A very valuable resource!
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When you have a landlord, who is also a client for selling, and vice-versa, the ability to see what that person is up to and doing with their properties through the connection between lettings and sales in the database, is gold. We didn’t have that until we introduced Reapit’s Lettings CRM. We were missing major tricks, missing huge opportunities with people that we didn’t know about - clients that we’d dealt with for years - that we didn’t know about on the Lettings side, because they didn’t mix in the database. So, for that, Reapit is an essential piece of kit.
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